AGM

Minutes - Committee Handover Meeting 1 (Term 2009-2010)

Date:	7th November 2009
Venue:	MLC Burwood
Present:	C. Jin, L. Smith, N. Henschke, K. Kusumoto, A. McLuckie, M. Wei, K. Gillespie, T. Sharif, E. Sugimoto
Apologies:
Meeting Started:	9am

Discussion items	Who/Due date
Introduction of 2009 - 20010 Committee	Cathleen
Brief explanation of JTAN history	Teruko
Information of current operating procedures, including:	Leanne
Contact list of Committee members Communication between Committee members Communication between JTAN members and Committee Postal address Signatory for Westpac	Liz to update
Registration and Insurance JTAN email addresses and the passwords Job Descriptions Honorariums 20010..next meeting Providing USB memory stick for Kyoko	Ken
Cathleen to receive Leanne's USB, Naoko to receive copies of all Workshop files Teruko and Kyoko to receive copy of files from Naoko	Teruko purchased Cathleen to purchase mini HD
Other information:
Membership
Brief overview of planned events in 20010
Workshops	Naoko
Exams	Teruko, Kyoko
Handing and taking over of jobs and USB memory stick.
Former President & New President Naoko to consult if necessary	Leanne, Cathleen
Vote of thanks to former President and Committee members	Cathleen
Other business

Meeting finished at 12.30pm

Minutes : JTAN AGM Meeting

Date:	24 October 2009
Venue:	MLC Burwood
Apologies:	Faye Roberts, Denise Thomson
Chairperson:	Leanne Smith
Minutes taker:	Liz Sugimoto
Meeting Started:	1:30 p.m.
Present:	ABE Yasu HENSCHKE Naoko RODGERS Kyoko ABE Naoko HOSOGOE Keiko SATO Shizue AKUTSU-HUGHES Chika IRONS Tanya SEARLE Kirra ALVES Miki IWAGUCHI Naomi SHARIF Teruko ARKELL Paul IZUISHI Mami SMITH Leanne BISHOP Hiromi JEPPESEN Andrew STOCK Sylvia CAMPBELL Liberty JIN Cathleen SUGIMOTO Liz CHAPPLE Tanya LAWSON Yukiko SULLIVAN Lee CHIBA Linda LEE Joo Yoon LEWIS April COMMONS Dot LI Karen WAN Louisa DESIATNIK Donna LIM Jay WATANABE Yukiko GEROMETTA Belinda LIN Carol WEBSTER Robyn GILLESPIE Kenneth McLUCKIE Aaron WEI Monica GOLDIE Margaret McKINLAY Jessica WINSTON Cathy GREGORY Louise MERRIMAN Wendy     HAMER Brenda MOORE Allan     HAMMOND Eri MOUNT Erica     HANGAN Rikako MURAKAWA Emi     HAY Victoria NAITO Makiko     HAYASAKA Kazuko NAKAMURA Ayumi     HEIGHWAY Sally REYNOLDS Kyoko

	Content	Action by whom/by when
1.	Opening	L. Smith
2.	Minutes of last AGM read
	Moved that those minutes be accepted	A. McLuckie
	Seconded by	D. Commons
	Motion Passed
3.	President's Report (see JTAN website, Minutes tag) given	L. Smith
	Moved that President's Report be accepted	E. Sugimoto
	Seconded by	D. Commons
	Motion Passed
	Thank you to 2008-2009 Committee	L. Smith
4.	Workshop Co-ordinator'sReport (see JTAN website, Minutes tag) given	L. Smith
	Moved that Workshop Co-ordinator's Report be accepted	A. McLuckie
	Seconded by	K. Gillespie
	Motion Passed
5.	Exam Director's Report (see JTAN website, Minutes tag)	N. Henschke
	Moved that Exam Director's report be accepted	E. Sugimoto
	Moved that Treasurer's report be accepted	K. Cato
	Seconded by	D. Commons
	Motion Passed
6.	Treasurer's Report	K. Gillespie
	Moved that Treasurer's Report be accepted	D. Commons
	Seconded by	E. Sugimoto
	Motion Passed
7.	Members Requests, concerns, comments	&nbap;
	1. Extension Band 4 Results
	Motion moved to send a letter of concern to relevant bodies	E. Sugimoto
	Seconded	P. Arkell
	Motion Passed unanimously
	2. Japan Foundation etc seem to be unaware of decrease in numbers studying Japanese
	Motion moved to approach Japan Foundation as to our concerns re the lessening of interest in Japanese learning	M. Izuishi
	Seconded	E. Sugimoto
	3. Text Book Groups/ Uploading of resources	S. Heighway
	4. University Student access to JTAN…A. McLuckie explained the proposed changes for student membership (1/2 price) in 2010	L. Campbell
	Constitution Review (see JTAN website, Constitution tag) given Reasons behind changes to new Constitution given Changes to responsibilities of Committee Members noted Approval of the new Constitution (see JTAN website, Constitution tag)
	Moved that new Constitution be accepted	K. Gillespie
	Seconded by	A. McLuckie
	A. McLuckie
	10 signatures gathered
8.	Returning Officer	L. Smith
9.	Nomination and election of new Committee members
	The following nominations were accepted, moved, seconded and elected:
	President: Cathleen Jin
	Moved by	E. Sugimoto
	Seconded by	D. Commons
	Accepted
	Vice President: Naoko Henschke
	Moved by	M. Wei
	Seconded by	A. McLuckie
	Accepted
	Communications Officer: Aaron McLuckie
	Moved by	D. Commons
	Seconded by	E. Sugimoto
	Accepted
	Treasurer Payments : Ken Gillespie
	Moved by	C. Jin
	Seconded by	E. Sugimoto
	Accepted
	Teasurer Receipts : Monica Wei
	Moved by	N. Henschke
	Seconded by	K. Gillespie
	Accepted
	Exam Director (Beginners): Kyoko Kusumoto
	Moved by	T. Sharif
	Seconded by	E. Sugimoto
	Accepted
	Exam Director (Continuers/Extension) : Teruko Sharif
	Moved by	N. Henschke
	Seconded by	K. Kusumoto
	Accepted
	Secretary: Elizabeth Sugimoto
	Moved by	T. Sharif
	Seconded by	N. Henschke
	Accepted
10-11.	New President takes the Chair	C. Jin
12.	Lucky Draw & Closing Next meeting ( within 3 weeks) for Committee to be decided and Committee members informed.	C. Jin

Meeting closed at 3.00